← Back
VBS Studio
Wedding Coordination, Without the Chaos
One place for guest lists, planning, payments, and your whole team to stay in sync — whoever you are in the process.
💍
I'm Planning My Event
Guest list, budget, planner, and your own vendor team — free, no trial to worry about.
📸
I'm a Vendor
Get your own coordination portal — bookings, messaging, gear marketplace. 14-day free trial.
🏛️
I Run a Venue
List your space, manage real availability, and get discovered by couples planning their day.
For Couples & Event Owners
Everything for your day, in one login.
Not just a checklist app — a real coordination hub that ties your guests, your vendors, your budget, and your timeline together, so nothing lives in twelve different group chats.
👥
Guest List & Seating
Guests RSVP themselves online. Build your seating chart by drag-and-drop — with an optional 3D walkthrough of the actual room.
🌐
Your Own Wedding Website
A themed page you can share with guests — details, RSVP, registry links — built in, not a separate tool to juggle.
🧑‍🤝‍🧑
Your Whole Vendor Team
Every vendor you book shows up here — message any of them directly, no digging through email threads to find who said what.
💳
Budget, Contracts & Payments
See exactly what's owed and when. Sign contracts right in the portal, pay deposits and balances online — no more mailing checks.
📅
Tasks & Your Day, Timed Out
A planning checklist built for your specific event type, plus a real minute-by-minute timeline for the day itself.
🖼️
Gallery, With a Countdown
Favorite the shots you love, track your delivery due date, and — if your photographer's turned it on — find every photo you're in automatically, with no tagging required.
✨ And every vendor you bring on gets their own specialized tool behind the scenes — your florist builds a real quote, your DJ tracks song requests down to the do-not-play list, your officiant drafts an actual ceremony script. You don't have to manage any of it — you just watch it come together.
Start Planning — Free
No trial, no card required. Referral credits available too.
For Vendors, Every Trade
Not a generic CRM. A tool built for what you actually do.
Bookings, messaging, and invoicing are table stakes — every vendor account gets those. What sets this apart is that your specific category gets its own dedicated tool, not a one-size-fits-all form.
📷
Photography
Shot List & Client Selects
Their must-haves, plus a direct line to whichever photos they've already favorited.
🎬
Videography
Deliverable Tracker
Raw footage to final cut — both of you always know exactly what stage it's at.
🎧
DJ
Song Requests & Run of Show
Every request, every do-not-play, a full night's script — synced straight from Spotify.
🎸
Live Band
Set Lists & Stage Plot
Three sets planned, backup arrangements covered, no surprises on load-in day.
💐
Florist
Design Board & Buy List
Mood boards, per-stem costs, real margin math — before a single flower's ordered.
🎂
Cake Design
Tasting Ballot & Pricing
Let them choose a flavor, price it per serving, done.
🍽️
Catering
Live Dietary & Allergen Matrix
Pulled automatically from confirmed RSVPs — down to which guest has which allergy.
💄
Hair & Makeup
Trial Photos & Chair Timeline
The morning-of schedule, built backward from "ready by," automatically.
📜
Officiant
Ceremony Script Builder
Readings, vows, processional order — a real script, reordered section by section.
🪑
Decor & Rentals
Inventory Reserve
Check real quantity-on-hand for the date, before you ever promise it.
🚗
Transportation
Live Stops & Driver Roster
Pickups, drop-offs, and who's driving — one shared schedule, no guessing.
🏛️
Venue
Layout Approval & Room-Flip Checklist
They sign off on your floor plan before the big day — in writing, in the portal.
✉️
Stationery
Proof Approval Workflow
They approve every proof right here, with a mail-by countdown running.
📸
Photo Booth
Session Length Calculator
Guest count in, suggested runtime out — then upload straight into their gallery.
🚁
Drone / Aerial
Flight Details & Airspace Notes
Launch site, no-fly zones, weather contingency — planned before you ever take off.
💍
Jewelry
Sizing & Engraving Tracker
Ring sizes confirmed, engraving text locked in, insurance docs on file.
👗
Bridal & Formalwear
Fitting Schedule & Alterations
Every fitting booked, alteration notes tracked, nothing missed before the big day.
🎨
Live Painting
Subject & Style References
The exact moment to capture, plus a shared board of style inspiration.
🎁
Favors & Gifts
Welcome Bag Checklist
Quantities, personalization, delivery date — one list, always up to date.
🪧
Signage & Decor Fabrication
Sign Wording & Setup Plan
Their exact wording, your fabrication notes, one setup-vs-drop-off plan.
💡
Lighting & AV Production
Lighting Plan & Power Requirements
Every fixture placed, every circuit accounted for, before load-in.
🍹
Bartending & Beverage Service
Signature Drink Menu
Their picks, your recipe notes, one shared menu from planning to pour.
🛡️
Event Staffing & Security
Duties Checklist & Shift Times
Who's covering what, and when — a real staffing plan, not a guess.
🖥️
Graphic/Web Design
Style References & Deliverable Tracker
Their inspiration, your revision rounds, one shared status.
✂️
Photo/Video Editing
Style References & Turnaround Tracker
Their look, your handoff method, a real turnaround date.
✨
Any Other Trade
Notes & Requirements
Something not listed here? You still get a real tool, not a dead end.
✨ That's just the per-booking tools. There's also an instant-booking calendar that blocks double-bookings across every client automatically, a gear marketplace, a vendor-refers-vendor bonus program, and a 14-day trial to see it all before you commit.
See Vendor Plans
14-day free trial — set up your own portal in minutes.
For Venues
Couples are already choosing between venues right now.
List your space where they're actually looking, then run every booking that comes from it — leads, layout, catering, and the paperwork — from the same portal.
📈
Leads & Analytics
See who's interested, track inquiries, and get real numbers on what's converting — not just a listing that goes quiet.
🍽️
Menu Builder & BEO
Build your catering menu once, let couples browse it grouped by course, and generate a real Banquet Event Order per booking.
💰
F&B Minimums & COI Tracking
Track food-and-beverage minimums per event and collect Certificates of Insurance — from the couple and from every outside vendor.
📐
Layout Tools, Up to 3D
Customize your room layouts and themes — with an optional real 3D scan of your actual space couples can walk through online.
🤝
Your Preferred Vendor List
Point couples toward the vendors you already trust and already know how to work with your space.
⭐
Reviews & Your Own Branding
Build real social proof, and present your space under your own name and look — not ours.
✨ Applying gets you an instant, working Venue Portal — no waiting on a review queue. Your availability calendar, photo gallery, and catering setup are yours to fill in the moment you sign up.
Apply as a Venue
Instant setup — start listing today.
Already have an account? Log in
Terms · Privacy · Refunds